10 Ways to Use AI in Your Business (Beyond Content Creation)
Inside, I’m sharing:
- How I actually use AI for myself and clients (it’s not writing captions)
- A bunch of behind-the-scenes hacks that make running your business way less clunky
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Transcript
Hello and welcome back to
the Spacious Scaling Podcast.
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:I am so excited for today's
episode because we're gonna
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:be talking about AI and.
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:We are going to be talking about
how to use AI in your business
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:that is not related to content.
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:And I'm really excited for this because
I feel like a lot of the conversation
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:out there when it comes to using AI
to like, um, you know, get your time
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:back and streamline things, it's
like, how can you use it for content?
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:All right?
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:Like, how can you use it to repurpose
your long form content into short form?
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:How can you use it to create
like attention grabbing
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:hooks and all of that stuff?
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:And I think for a lot of people
that I work with, it can fuel.
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:So more inauthentic or out of integrity
to be using AI for creating content.
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:And so I wanted to open up this
conversation and give you a few ideas on
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:how you can still use AI in your business
to buy back some time, but without
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:using it to replace your own voice.
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:So I am excited to dive into
today's episode is going to
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:hopefully be a short one.
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:It's like 8 59 and there's a
yoke class I wanna go to at nine.
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:30, and I'm still like halfway
through my coffee that I'm
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:drinking while I film this episode.
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:So we're just gonna see how it's gonna go.
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:But anyway, um, so I'm gonna
dive into a few examples of how
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:you can use AI in your business.
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:But firstly, what I wanted to share with
you is how I do use AI when it comes
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:to content, because I don't use it for
like, creating content from scratch.
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:And I think there are definitely, like,
you can obviously train AI and give it
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:all your content and do all of that too.
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:Have it help you create content that
does sound like you, but I do know from
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:like an energetic perspective, that
doesn't necessarily feel good for me.
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:So there are ways that I still use it
when it comes to content that isn't like
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:completely creating things from scratch.
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:So, um, how I'm using it in my business.
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:Is I, so I'm obviously
recording podcast episodes.
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:I'll use AI to take the transcript and
create some show notes out of that.
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:I will also use it to create a blog
post because I don't really share like
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:blog posts with my organic audience.
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:And the idea there is around getting
some like SEO traffic going and
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:it's using, essentially it's just
tidying up the transcript and
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:putting it into a blog format.
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:So that feels good for me.
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:Um, I will then also use it to, so
I am very much a verbal processor.
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:I love to like, talk things out.
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:I am self projected in human
design, self projected projector.
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:So like I do find a lot of
clarity from using my voice.
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:And so I like to use AI to like take
voice note transcripts and summarize
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:those, those uh, pieces of like that
content from the voice note into like a
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:written piece and just like tidied up.
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:Um.
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:And like pull out anything from
there that I can then go and
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:like create proper content with.
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:So those are like a few little examples
of how I am using AI to create content.
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:Sometimes I will ask it for like ideas
and things like that, but I find that
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:I never actually use what it gives me.
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:And I'm just like wanting to kind of
get some, there's like an idea on my
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:mind that I'm not a hundred percent.
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:Clear about, and I need to just like
be in process of like, trying to get
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:that out, seeing like what the AI will
tell me when I'm like asking about this
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:topic and then I will just go ahead and
write something myself most of the time.
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:So anyway, that is that.
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:So I think I've got 1, 2, 3, 4.
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:I think I've got like seven or
eight different things here.
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:I'm not, I'm not quite sure.
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:I've handwritten it down on my remarkable.
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:So, um, it's a bit messy.
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:Anyway.
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:So, um, actually on the topic, what
I also like to do is hand write on my
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:Remarkable, which I purchased a few
months ago and it's been the best purchase
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:ever, but hand write on my Remarkable.
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:And then I use the tool in the Remarkable
to change my handwriting to written text.
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:And then I copy that and I
put it into ai and I say like.
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:Tidy this up, make this make
sense because a lot of the time
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:when it converts my handwriting,
it, um, it's not, not correct.
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:And like my notes are a bit
kind of all over the place.
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:So I will get it to do that.
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:And then I'll edit the output from,
um, either straight from remarkable
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:if like I've written something pretty
comprehensive or from ai if, um, I've kind
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:of got some gaps that I need to fill in.
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:Anyway, back to back to the points.
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:Let's dive in.
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:So first couple of points, um,
are around program delivery.
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:If you're running like a coaching program,
like whether it be one-to-one or, um, a
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:group program, and also the order of these
are not necessarily in a particular order.
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:So the first thing that you can do
is you can use AI to help you with
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:summarizing your call recordings.
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:So whether this be like your
one-to-one calls with clients or
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:your group calls, what you can do
is you can take the transcript.
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:Um, so you obviously need to record the
call somewhere, grab the transcript, and
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:then take that transcript, pop it into
your AI tool of choice, whether that be
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:chat, GPT, Claude, maybe you've got like
a note taker, which has an AI feature
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:on it, and pull out the highlights.
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:I also really like, especially if it's
a group call and it's like a hot seat
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:style group call where multiple people
are asking questions and getting answers.
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:When you upload the call, it's always
really nice to like have some written
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:text underneath that says like.
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:You know, so and so asked this question
at this timestamp, so that way if
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:anyone is wanting to revisit the call
and revisit the coaching that you gave
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:them, they don't have to click through.
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:They can see exactly in your
notes when their timestamp was.
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:So that is really cool.
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:Um, but then like putting in the
highlights, putting in like what
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:questions were asked and things like that.
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:Especially if you do a lot of calls
in your group, maybe people aren't.
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:Able to attend live.
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:They also might not wanna watch all of
the call recordings so they can easily see
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:like, what's the topics that's discussed
in those calls, and just making that
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:recording a bit more accessible to people.
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:Um, something that I also do
with clients a lot is finding
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:patents in their, like intake
questionnaires, onboarding forms, so.
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:I think in your business onboarding
forms can have like multiple purposes.
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:So obviously we are like gathering
a lot of information on the people
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:that have joined the program, like
what their struggles are, um, what
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:they're wanting to achieve and things
like that so that you can track.
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:Their progress, and especially if
you have like a program promise,
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:which I recommend everyone does,
having an onboarding form helps you
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:kind of track where people are at in
terms of the program promise as well.
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:But where AI can come into this is that
you can, um, get the responses from
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:your intake forms, pop them into ai.
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:And ask it to like, pick up any, sum,
any, um, patterns and like summarize
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:what themes are coming up in those,
um, in those forms, especially
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:where you have like open text, um,
like long form kind of answers.
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:So obviously if you have something
on your form that is like a
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:tick box, yes or no, or select a
category, it's really easy for.
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:In whatever tool you're doing to
be able to see like how many people
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:have responded with a certain answer.
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:But when it's like long texts where
they can just free write, that is
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:where it can come in handy to help
pick up any themes and things like
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:that because it's gonna be a bit more
tricky for you to see that on your own.
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:And so, um, that is a really.
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:Um, really great tool
and also with clients.
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:This is really helpful if you are in a
launch and there's something I'll tell my
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:clients to do all the time is that we'll
go through their onboarding form and pull
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:out like pieces in there that are really
helpful for them to then create content
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:when they're in a launch for that program.
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:So I would like, that is probably
my number one recommendation.
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:It is so helpful, um, to do that.
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:Okay.
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:The next thing is to help you
break your IEP into a framework
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:slash like digestible chunks.
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:So this is really helpful and something
that I teach in my program, one to
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:many mastery, is that when you're
creating your offer, you wanna have
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:like a signature framework that you're
taking people through within the offer.
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:Because it kind of, especially if you are
like maybe more on like the spiritual,
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:like conscious side of business and it's
not just like, you know, 10 steps to like
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:launch a website or something like that.
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:And it's a bit more like.
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:Energetic, transformational.
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:Having a framework that you guide
people through kind of helps 'em
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:ground what you do into a bit
more of like a tangible process.
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:Right?
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:And so that can also be something
that is really tricky to put together
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:if you are delivering something
like that sort of transformational,
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:um, where it's not like, you know.
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:More like business or like
learn a certain skill, right?
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:It can be hard to
communicate that with people.
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:So having a set framework that you
guide people through is so helpful.
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:And so what you can do is when
you're using AI is give it some
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:of your content that's actually
like in your program or, um.
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:In your course, or you might wanna
like do a bit of a, a back and forth
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:conversation if you are mainly working
one-to-one with people and you don't have
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:prerecorded content, but get it to help
you to break it into like a three to like.
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:Five maximum step framework so
that you can then use that when it
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:comes to a marketing your offer,
and b, also like taking people
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:through the process of your offer.
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:And so, um, that is something
that I dive into in detail in
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:my program, one to many mastery.
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:So there is a wait list in the
description if you do wanna join.
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:'cause I, we'll be relaunching that soon.
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:Um, but that is a really great.
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:Tip.
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:Okay.
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:The next few things are a
bit more like rapid fire.
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:So, um, you can use AI to help
you enforce your pol policies.
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:So if you have a client who is maybe
asking for something that's out of
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:scope or testing your boundaries a
little bit, you can give it your, um,
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:you know, like your program guidelines,
your contract, that sort of thing.
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:And ask it.
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:Ask chat, GBT.
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:Claude, whatever you're using, um, ask it
to help you, like draft a response email
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:or something like that to, um, gently but
firmly push back, um, on a client who's
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:maybe testing you a little bit There.
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:Something that I actually use
AI for a lot is, um, formulas.
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:So, um, I mean this might not be relevant
to you if you don't spend a lot of
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:time in like spreadsheets and Airtable
and stuff like that, but I do create
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:a lot of like formulas in spreadsheets
and in Airtable to kind of display the
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:information that I wanna display in
both mine and my client's business.
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:And I will use AI to help me with.
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:Um, creating the formulas that I need
to have in there, especially if they're
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:getting like a little bit long and
complicated and I don't wanna break them.
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:Or if I do break them and then I'm
like, shit, this is not working.
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:I'll give that formula to,
um, to my AI tool and say,
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:Hey, this is what I wanna do.
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:This is what all my fields are called.
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:Here's my formula.
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:Can you help me fix it?
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:Or like, can you help me
create a formula for this?
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:So that is really great.
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:You can also just use it for
like basic tech questions.
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:If you're like, I don't know how to do
this thing in Kajabi, how do I do it?
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:You can just.
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:Pop it into your tool, your AI
tool, and ask it to help you.
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:I find like the answer that you
get is a lot better than if you're
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:just gonna Google how to do that.
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:Um, sometimes it's not a hundred
percent correct though, so, um,
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:which is a little bit annoying, but
I find my, most of the time it'll
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:point you in the right direction.
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:The next thing is around
like formatting text.
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:So this is, I don't know, this
might be a bit of a niche example,
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:but if you are like, you know.
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:Copying like information from one
place to another, and maybe it's
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:like really hard to copy the text.
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:Um, and you don't wanna like sit
there and manually write it out,
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:like, you know, letter by letter
to make it formatted correctly.
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:You can just use your
freaking AI tool for that.
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:Um, and so the niche example that I have
is that the other week I, a client had
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:like all these sessions in her calendar.
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:We needed to write it out, um, to put in
the email for her onboarding sequence.
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:And rather than looking at the
calendar and like writing out day by
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:day what it was, I just searched the
name of the event in her calendar.
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:So they all appeared in a list.
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:I took a screenshot of it, I uploaded
it, chat, GPT, and I said, write
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:out all these dates in this format.
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:And I just gave it like day,
day, month, month, month.
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:And then like the name of the call
and then it spit it out and then I
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:could just copy and paste it into
the email, which I was impressed with
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:myself 'cause I was really smart.
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:Okay.
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:Um, final two things here.
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:One of 'em that I've kind of already
touched on, but um, the next is
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:your like team meeting agenda.
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:So if you have like a virtual assistant
or you have someone supporting you in your
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:business and you like go through and you
discuss all this stuff, this will often
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:come up for myself and clients because we
will have like an agenda for our meeting.
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:And then we'll discuss
all of the details of it.
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:And I don't wanna sit on the call
and have to remember to write down
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:everything that they say because I wanna
be fully present in the conversation
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:so that I can be offering them like
strategic help and like picking up
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:on any maybe like things that need to
shift in them for this to be a really
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:successful offer or launch or whatever.
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:And so you can then use AI to, um, recap
like all of the details on the call.
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:And I do this so often.
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:I will go into my AI tool,
I use Fathom for meetings.
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:Um, sometimes I'll copy it into
chat GBT depending on like how much
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:content and detail is in the call.
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:But I'll use Fathom and then I'll ask
it to, um, I'll be like, Hey, I know
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:we had discussed this with our client.
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:What was the final price
that we decided on?
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:Again, I feel like you kind of
need to double check sometimes,
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:um, if you're not entirely sure,
and it can be helpful to like.
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:Um, skim over the transcript.
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:But, um, yeah, that is really helpful
for like pulling out details and
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:then just doing a bit of a like
summary recap on the meeting as well.
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:And then the final thing is if you
are like me and you are a verbal
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:processor, I cannot recommend enough
voice noting a brain dump of stuff into
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:like your notes app straight into, um.
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:Straight into your AI tool, into like
the, um, voice noting feature on your
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:iPhone, whatever you use, voice noting
it somewhere, taking that transcript.
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:Putting it in and then say like,
give me a summary of this, or
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:like, I am feeling this way.
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:I've just voice noted all my things.
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:Can you please summarize it and help
me with the best course of action?
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:I mean, I don't really use chat GPD
for like helping me with like the best
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:course of action kind of question,
but you might find it helpful.
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:I just find it really helpful
to have a summary there so I can
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:kind of get all my thoughts outta
my head and then see a recap of.
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:What the hell I'm thinking.
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:So those are all of my tips.
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:If you have any, um, any other ways that
you are using CHATT in your business,
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:it's not content related that I haven't
touched on today, I would love to know.
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:So send me a message on Instagram
and also, yeah, I would love
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:your feedback on this episode.
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:If there's anything that kind of surprised
you as a, a use case for uh ai, that's
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:really simple, let me know as well and
I will chat to you in the next episode.
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:Okay.
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:Bye.
